FuelTrack AI
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Petroleum Station Operating System

The operating system for modern fuel stations.

Control litres. Control money.

Control every station.

From depot waybill to bank confirmation, FuelTrack AI traces every litre and every naira — tank dips, nozzle totalizers, RTT, POS settlements and deposits — and raises an exception the moment something doesn't add up.

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0.20%
Default review threshold
Offline
Field capture
100%
Audited actions
Abakaliki StationABK · Ebonyi
Last dip 10:42

PMS TANK 05

46,480 L

82.4% full

AGO TANK 02

13,596 L

41.2% full

DPK TANK 03

4,092 L

18.6% full

Net litres

18,240

Expected

₦21.6M

Variance

0.12%

ANOMALY DETECTED — Abuja Station · PMS variance 0.67% · management review required

Every operational day, fully traced

Depot
Truck & seal
Tank
Pump · Nozzle
Sale
Cash · POS
Bank

The problem

Losses hide in the gaps between notebooks.

  • Opening readings that don't match yesterday's closing.
  • Return-to-tank litres no one approved.
  • Trucks discharging with a different seal number.
  • Deposit slips that never reach the bank.
  • Ten stations, ten spreadsheets, no single truth.

The FuelTrack AI answer

One ledger for litres and naira.

Book tank outflowOpening + Discharged − Closing
Nozzle outflowClosing meter − Opening meter − Approved RTT
Station varianceBook outflow − Nozzle outflow
Payment varianceCash + POS + Bank + Credit + Fleet − Expected

Thresholds are configurable per company. Anything outside them becomes an exception for management review.

For station owners

Know when a station is losing fuel or money.

A busy forecourt can look healthy while small gaps compound. FuelTrack AI compares recorded litres with physical stock and expected sales with collections, so you can investigate the difference while the evidence is still available.

Find fuel discrepancies

Compare opening and closing tank dips, deliveries, nozzle readings and approved return-to-tank litres. Unexplained shrinkage is flagged against your review thresholds.

Watch money at risk

See shortfalls by shift and station alongside estimated gross margin. Find stations where missing collections may outweigh what fuel sales earned before expenses.

Track overages separately

More money collected than expected is not a reason to hide a shortage elsewhere. See overages and shortfalls side by side, then trace their source.

Review, don't accuse

Photos, readings, settlement records and an audit trail give managers facts to review. An anomaly can have many causes; it is never proof that an employee stole fuel.

One view of every station. A clear trail from depot to bank.

Protect your margin, catch discrepancies early and make decisions from your own operational records.

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Modules

Built around how a filling station actually runs.

Tank & dipping

Live stock, ullage, water level and days remaining per tank.

Pumps & nozzles

Totalizer continuity enforced in the database — never silently overwritten.

Totalizer snap

Photo evidence at open and close, compared against entered and system readings.

Depot to tank

Waybill, compartments, seal verification. Mismatched seal stops discharge.

Cash, POS & bank

Moniepoint, OPay, PalmPay and any configured provider, reconciled to the shift.

Credit customers

Limits, terms and fleet vehicles. Sales above limit need an authorized override.

Anomaly engine

Totalizer jumps, excessive RTT, after-hours sales — flagged in neutral language.

Audit trail

Who, what, when, where, before, after and why — append-only.

Offline-first field operations

The network drops. The shift doesn't.

Attendant devices write every reading, photo and RTT request to on-device storage first, then sync in the background. Nothing entered is ever lost to a bad connection.

● Synced● Waiting to sync● Sync error
Pump 2 · N3 3 waiting

Closing totalizer

1,482,906.40

Take photo
Request RTT
Record payment
Close shift

Saved on this device. Will sync automatically.

Executive intelligence

Drill from all stations to region, station, day, shift, pump and nozzle — without loading a spreadsheet.

AI CEO assistant

Ask “Which station has the highest variance?” Answers come only from your data. Price changes require review, confirm and authorize.

Email · SMS · WhatsApp

Queued, de-duplicated notifications with delivery tracking. Swap providers without touching workflows.

Pricing

Priced per station, in naira.

₦90,000 a month for a single station, or ₦999,000 per station per year — the yearly charge is that price times the number of stations you run. Every plan starts with a 14-day free trial, paid securely through Paystack.

Single Station · Monthly

₦90,000 / month

For one station

  • One station
  • Tanks, pumps & nozzles
  • Shift readings, RTT & reconciliation
  • Offline attendant app
  • Email alerts & AI assistant
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Per Station · Yearly

Best value

₦999,000 / station / year

Unlimited stations

  • Billed per station, per year
  • Add as many stations as you need
  • Everything in Monthly
  • Executive cockpit & multi-station reports
  • Priority support
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Security

Your data is yours alone.

Strict tenant isolation. Row-level security on every table; one company can never read another's records.

Role & station permissions. Owner, CEO, manager, supervisor, attendant — each sees only what they need.

Rules enforced server-side. Reading continuity, closed-shift locks and seal checks live in the database, not the browser.

Graceful suspension. An expired subscription restricts access — it never deletes your history.

Questions

Where did the litres go? Now you'll know.

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